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Ms. Bhuvana R. Phone: 91-80-26669531
B.Sc., PGDCA, Mobile: 91-99005 03544
‘Sri Rangaa’, 263, 74th Cross Email : bhuvanaliz@rediffmail.com
1st Stage, Kumaraswamy Layout
Bangalore – 560 078.

CURRICULUM VITAE

Snapshot:
• Over 19 years of experience in a range of Public Relations, Executive Assistant, Administration and Human Resources.
• Hands-on experience across various industry domains possessing excellent communication and organizational skills.
• Experience in general administration, handling public relations and corporate communications.
• Experience in organizing events, exhibitions and customer meet.
• Ability to operate in a matrix-driven organization.
• Strong team player with remarkable interpersonal skills.
• Ability to prioritize and work on high profile projects.

Work Synopsis
Present Job: December 2005 to till date
Presently working with a Software MNC as an Executive Secretary – Corporate, reporting to the Managing Director.

December 2005 to May ’06 CDS International Ltd., Bangalore
As Personal Secretary to Managing Director

February 2005 to November ’05 Thiru Margadarshi Constructions, Bangalore
As an Administrator

2001 – 2005 Barton, Son & Co Pvt Ltd., Bangalore
As an Executive Secretary reporting to the Managing Director

1997 - 2001 Graphics Park Info Solution, Madurai
As an Asst. Branch Manager

1995 – 1996 Jakob Muller A G Maschinenfabrik, Bangalore
As a Secretary to All India Regional Business Manager

1993 – 1995 Jeevan Diesels & Electricals Ltd., Bangalore.
As an Executive Secretary to Chief Executive

1992- 1993 Alidac Genetics & Pharmaceuticals Ltd., Bangalore
As a Secretary to Regional Business Manager

1987 – 1992 Adarsha Educational & Social Service Trust, Bangalore
AS an Office Adminstrator

Present Job Profile :

Executive Secretary
• Orchestrating MD’s appointments & managing his Calendar.

• Handling visitors, arranging meetings.

• Travel arrangements for the Management & Staff. Coordinating with the meetings for MD’s visit.

• Arranging tickets, insurance and foreign exchange for the consultants who travel.

• Ensure smooth functioning of MD’s Office during his absence and acted on behalf of them in the specified areas.

• Organize in-house meetings & external meetings with the vendors, customers, consultants etc. Drafting Minutes of the Meetings.

• Nominating for seminars /conferences, subscription of magazines, memberships etc.

• Coordinating with the Company Secretary for filing of documents with ROC, Filing of DIN for the Directors, Preparing the Minutes, Preparing the required documents for filing with ROC etc.

Accounts :
• Checking Travel Claims and forwarding the same to Accounts Department for the reimbursement after getting approval.

• Petty Cash maintenance, Vendors payments, office automation etc.

• Maintenance of vendors account for timely payment.

• Arranging Bank Account Opening formalities for the new joiners.

• Counter checking Bank transactions.

Administration :
• Handling all admin issues like transport, printing Business Cards for the employees, Letterheads and other printing materials, Making ID Badges for the Employees, catering, housekeeping, Security, supplies etc., & Office Automation.

• Coordinating with other departments for weekly reports.

• Maintain effective documentation for easy retrieval.

• Responsible to prepare indent for Stationeries & Housekeeping materials required and arranging purchase of the same.

• Preparation of weekly Tasklist for the Management.

HR Activities :
• Looking after basic HR functions like preparation of Offer & Appointment letters, Confirmation letters, Service Certificates, Relieving Letters, conducting basic interviews, collecting documents from the candidates, completion of mandatory formalities for new employees, handling joining formalities etc.

• Custodian of all Employees personal records.

• Update the employee databank with all information of the employees like Birthday, Date of Joining, Salary at the time of Joining, Increments if any, Date of Confirmation of Services, Contact details, educational details etc.

• Preparing MIS Reports for the review by the Management.

• Ensure smooth functioning and implementation of policies and follow the process as per the procedures laid down by the management.

• Interacting with the clients and understanding their requirements.

• Sourcing and Screening the potential candidates through job portals.

• Conduct first level of telephonic interview, initial short listing and first round of interview. Arranging the other rounds of interviews in co-ordination with the Resource Manager.

• After the selection, follow up and coordinate with the candidate till they join.

Job Profile Handled:
Secretarial
• Handled all secretarial functions like Reception, House keeping, Security, Office Automation, taking dictation, transcribing the same, filing, computer operation, sending emails, fax & self correspondence. Corresponding with the customers, suppliers in abroad for the supply of items.

• Handling visitors and arranging meetings.

• Telemarketing of the products to the customers, engineering and other colleges, schools etc.

• Arranging travel for the representatives for the marketing, installation, service support etc.

• Arranging travel for the management for their official visits.

• Ensured smooth functioning of Management’s Office during their absence and acted on behalf of them in the specified areas.

Accounts :
• Preparation of Quotations, Invoices, Dispatch, Billing, Documents for Export, Legal Documents like Sale Deed, Lease Agreement, Documents for applying tenders.

• Obtaining legal documents from various Departments & verifying the correctness of the same.

• Keeping track of the orders, samples, receipts, payments and dues. Maintaining stock, sales, pricing of the Diamond jewellery, Sending picture album of various items to the customers enabling them to select the items and to get the orders.

• Keeping track of the consignment sent, consignment received from the franchisee and maintaining the accounts of these transactions of the franchisee.

• Taking care of the petty cash, bank accounts, loan accounts, and chit accounts etc. Keeping track of the commissions paid, sales made, land details etc.

• Checking & passing the travel expenses for payment.

Administration :
• Keeping track of the day-today meeting of the doctors of each medical representative, their daily reports and reporting the same to the Regional Business Manager.

• Browsing the Internet to collect the required information for the management’s foreign trip for attending the exhibitions, seminars and meetings.

• Browsing the Internet to get information on the software and educating the customers to browse and get the required information in a browsing center. Helped the college students to get the required information for their project work and help in printing, taking Xerox to complete the projects.

• Interacting with the customers for taking orders for silver items and non-silver items & for the matter to be engraved, etched or for making the sticker as per the customer’s request for the mementoes ordered and also for the payment. Coordinating for the execution of the order with the workshop for the etching, engraving and sticker making as required for the ordered items.

• Interacting with the customers for getting Software and Hardware orders. Arranging Demo of the required Software, Collecting information of the Software & Hardware for the customers, educating them regarding the required Software & Hardware.

• Interacting with the customers for the supply of Textile Machineries and spares required for their machineries.

• Interacting with the customers regarding supply of Diesel Generators, Installation, payment follow up, Service support etc.

• Interacting with the Head Offices at Frankfurt, Pondicherry for the supply of the items, status and service support.

• Ensuring customer satisfaction in all aspects of the order.

Personal Data

Date of Birth December 08, 1964

Education B.Sc., Post Graduate Diploma in Computer Applications, Typing, Shorthand & Short-term course on Human Resource.

Presently doing MBA (HR) from IGNOU.

Languages Known English, Hindi, Kannada, Tamil, Telugu.

Interests Computer skills, singing, reading, traveling, listening to music etc.

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